Manage Staff

Define Staff


You currently have three roles (categories) of staff. All are tracked in the NAC Staff Master List database:

  • “Administration" – people who administer/operate NAC
  • “Storefront Artists” – artists who have works for sale in the store
  • “Instructors” – people who teach classes, courses, or lead events or workshops
Note: Instructors should all be tracked in the master staff database AND must be maintained as Staff in the Bookings system (see Manage Classes & Events).




Add New Staff to the database


  1. Open the NAC Dashboad.
  2. Click Content Manager at the bottom of the list of options on the left.
  3. Click on the box for NAC Staff Master List from the collections shown.
  4. Note (there are TWO versions of every dataset – Live and Sandbox (used for testing). Be sure you are looking at LIVE (shown at the top near the name).
  5. Click on “+ New Item” in upper right corner of screen.
  6. Complete all the relevant fields. (Note: Staff_Title and Staff_SortOrder are only necessary for “Administration” role staff. )
  7. Click Save in upper right corner of screen.




Edit Existing Staff in the database


  1. Open the NAC Dashboad.
  2. Click Content Manager at the bottom of the list of options on the left.
  3. Click on the box for NAC Staff Master List from the collections shown.
  4. Note (there are TWO versions of every dataset – Live and Sandbox (used for testing). Be sure you are looking at LIVE (shown at the top near the name).
  5. Locate the record for the staff to be edited. You can either edit within the ROW for that record OR Open in Form by clicking on the “Open in Form” icon (with two arrows) that shows under “Submission Time” when you have that row selected. Be sure to click SAVE if you open it in the form to do the edits.
  6. I recommend you sync the Live to Sandbox whenever you make edits to the Live data so that you retain a backup copy.




Delete Staff from the database


  1. Open the NAC Dashboad.
  2. Click Content Manager at the bottom of the list of options on the left.
  3. Click on the box for NAC Staff Master List from the collections shown.
  4. Note (there are TWO versions of every dataset – Live and Sandbox (used for testing). Be sure you are looking at LIVE (shown at the top near the name).
  5. Locate the record for the staff to be deleted. Put a checkmark in the white box on the leftmost side of the row for the staff to be deleted. Click on the red “Delete 1” button that appears on the upper right of the table.
  6. Click Delete in the window that appears to confirm the deletion.
  7. I recommend you sync the Live to Sandbox whenever you make edits to the Live data so that you retain a backup copy.





Manage Classes & Events

Define "Services"


NAC currently offers four different services:

  • For Kids” – this consists of all courses or classes targeting children only
  • For Teens” – this consists of all courses or classes targeting teens only
  • For Adults” – this consists of all courses or classes targeting teens and adults
  • Events” – this consists of all non-course/class events (e.g., Plein Air day)

You can have:

  • Appointments (you most likely won’t use this) for things like 1-on-1 consultations or private lessons.
  • Classes for regular recurring sessions (e.g., every Tuesday at 4pm) and where clients can join any sessions they want – they don’t commit, for example, to attending 10 weekly sessions.
  • Courses (what you will want to use for almost everything) for multi-session courses or workshops that start on a particular day and end on a particular day and clients sign up for the entire course (and not just one session). This would also be used for one-day activities by choosing the same date for the start and end date.

All three types will have “Sessions” on the calendar. These are the dates and times participants will attend.

You will also need to manage your STAFF within the Bookings App to be able to assign them to your course offerings. This is separate from Managing your staff database. This will include anyone who is teaching a course or class or leading an event.




Add New Bookings Staff


Add New Bookings Staff:

  1. Under Booking Calendar on the Dashboard select Staff.
  2. Click on + Add Staff button. Add staff photo, name, description, email, phone and (optionally) custom hours for this staff member. Click SAVE.
  3. Don’t worry about “Set Permissions” or “Sync Google Calendar”. If you decide you want to start using these options we can talk through it all together.




Edit Existing Bookings Staff


Edit Existing Bookings Staff:

  1. Under Booking Calendar on the Dashboard select Staff.
  2. Locate the appropriate staff member and hover over them with your mouse.
  3. Click EDIT.
  4. Edit all relevant fields and click SAVE.




Delete Existing Bookings Staff


Delete Existing Bookings Staff:

  1. Under Booking Calendar on the Dashboard select Staff.
  2. Locate the appropriate staff member and hover over them with your mouse.
  3. Click the trashcan symbol to delete.
  4. Click DELETE in the confirmation window that appears to confirm you want to remove them (be sure you’re ready – this cannot be undone).




Add New Class/Course/Event


Add New Class/Course/Event:

  1. Go to Dashboard Booking Services Page
  2. You can either duplicate an existing offering (and then edit the duplicate) OR create a new offering from scratch.
    1. To DUPLICATE an existing offering (to use it as a template):
      1. Locate the existing offering in your services list.
      2. Click on the three dots on the right hand side of that offering and select Duplicate.
      3. Click on the title (Copy of …) OR click on the three dots on the right and select Edit to open it.
      4. Edit/complete all the relevant data fields. Add a new good photo. Under Location, Business Address will put the NAC address.
      5. Be sure you select the correct service category.
      6. If still in draft form, turn OFF the Visible on your site switch. If it is complete, be sure the switch is ON.
      7. SAVE.
    2. To ADD a new offering from scratch:
      1. Click on Add a New Service
      2. Choose Multiple Participants option.
      3. Choose Class or Course (pretty much everything you do will be Course)
      4. Complete all the relevant data fields. Add a good photo. Under Location, Business Address will put the NAC address.
      5. Be sure you select the correct service category.
      6. If still in draft form, turn OFF the Visible on your site switch. If it is complete, be sure the switch is ON.
      7. SAVE.
  3. Now you need to add/edit the sessions (dates, times and staff) associated with this offering.
    1. Locate the existing offering in your services list.
    2. Click on the title (Copy of …) OR click on the three dots on the right and select Edit to open it.
    3. Scroll down until you see Add Sessions to Get Booked. You can either Add Sessions by data entry here OR directly from your calendar.
      1. To add your sessions here:
        1. Click the Add Sessions button.
        2. Click Save & Continue.
        3. Select the appropriate staff (instructor/leader).
        4. Complete remaining data fields.
        5. Click Save OR Save & Add New to keep adding sessions.
      2. To add your sessions from the calendar: (same process but you can see them on the calendar as you add them)
        1. Click the Add From Calendar link.
        2. Click on Continue to Calendar -> button.
        3. Complete all the data as above.




Edit Existing Class/Course/Event


Edit Existing Class/Course/Event:

  1. Go to Dashboard Booking Services Page
    1. Locate the existing offering in your services list.
    2. Click on the three dots on the right hand side of that offering and select Duplicate.
    3. Click on the offering title OR click on the three dots on the right and select Edit to open it.
    4. Edit/complete all the relevant data fields.
    5. Be sure the correct service category is selected.
    6. If still in draft form, turn OFF the Visible on your site switch. If it is complete, be sure the switch is ON.
    7. SAVE.




Hide/Show Existing Class/Event from Website


Hide/Show Existing Class/Event from Website:

  1. Go to Dashboard Booking Services Page
    1. Locate the existing offering in your services list.
    2. Hover over the right side of the box for that service.
    3. Click on the Eye symbol to Hide this service from your website. A eye with a slash through it will appear to show you that this service is hidden.
    4. Click the Eye again to Show this service to make it visible on your website again.




Delete Existing Class/Event


Delete Existing Class/Event:

  1. Go to Dashboard Booking Services Page
    1. Locate the existing offering in your services list.
    2. Click on the three dots on the right hand side of that offering and select Duplicate.
    3. Click on the title (Copy of …) OR click on the three dots on the right and select Delete. Click on Delete to confirm you want to remove it (be sure you’re ready – this cannot be undone).




Edit Existing Course Session


Edit Existing Course Session:

  1. Under Booking Calendar on the Dashboard select Calendar.
  2. Locate the course session you need to edit and click on it.
  3. Click the Edit button in the window that pops up.
  4. Edit the relevant data.
  5. If you want to update the participants click the checkbox and add the message you want to send them. (this is optional)
  6. Click the SAVE button.




Delete Existing Course Session


Delete Existing Course Session:

  1. Under Booking Calendar on the Dashboard select Calendar.
  2. Locate the course session you need to edit and click on it.
  3. Click on the Cancel Session button.
  4. If you want to update the participants click the checkbox and add the message you want to send them. (this is optional)
  5. Click the Yes, Cancel Session button (be sure you’re ready – this cannot be undone).




Manage Participant List for Class Session


  1. Under Booking Calendar on the Dashboard select Calendar.
  2. Click the relevant session on your calendar.
  3. Click Manage to: mark attendance, update payment status, manually add a participant, manually remove a participant, manage a waitlist, email the participants, or manage a stored client’s contact card. See https://support.wix.com/en/article/wix-bookings-managing-the-participant-list-for-class-sessions for more details.





Manage FAQs

Add New FAQ on my FAQs page


Editing your FAQs page requires use of the WIX editor.

Add New FAQ Question & Answer:

  1. Open the NAC Dashboad.
  2. Click Edit Site in lower left corner.
  3. In the editor, use the Switch Page dropdown in the upper left corner to select the FAQ Page.
  4. Click anywhere on the white FAQ widget box to select it.
  5. Click on the Settings button that appears.
  6. Click on the Manage Questions button in the WIX FAQ settings box that appears.
  7. In the Manage Questions box that appears, click on the + Add Question button in the upper right corner of the box.
  8. Add the question and the answer. Note you can highlight text and add some limited formatting (e.g., bold or italic).
  9. Click the checkmark button in the lower right corner of the box to save your changes.
  10. When done editing questions, click the Done button in the upper right corner of the Manage Questions box.
  11. Click Publish in the upper right hand corner of the screen. Double check the live site to be sure it looks how you want it to appear and that the link is working. (Note: You may have to refresh the live site to see the changes.)




Edit Existing FAQ on my FAQs page


  1. Open the NAC Dashboad.
  2. Click Edit Site in lower left corner.
  3. In the editor, use the Switch Page dropdown in the upper left corner to select the FAQ Page.
  4. Click anywhere on the white FAQ widget box to select it.
  5. Click on the Settings button that appears.
  6. Click on the Manage Questions button in the WIX FAQ settings box that appears.
  7. In the Manage Questions box that appears, click on the question you want to edit.
  8. Edit the question and/or answer as needed. (Note you can highlight text and add some limited formatting (e.g., bold or italic).
  9. Click the checkmark button in the lower right corner of the box to save your changes.
  10. When done editing questions, click the Done button in the upper right corner of the Manage Questions box.
  11. Click Publish in the upper right hand corner of the screen. Double check the live site to be sure it looks how you want it to appear and that the link is working. (Note: You may have to refresh the live site to see the changes.)




Delete Existing FAQ on my FAQs page


  1. Open the NAC Dashboad.
  2. Click Edit Site in lower left corner.
  3. In the editor, use the Switch Page dropdown in the upper left corner to select the FAQ Page.
  4. Click anywhere on the white FAQ widget box to select it.
  5. Click on the Settings button that appears.
  6. Click on the Manage Questions button in the WIX FAQ settings box that appears.
  7. In the Manage Questions box that appears, hover over the question you want to move. Select the circle with the three horizontal dots in it then select Delete. Select the Delete button in the confirmation of deletion box that appears.
  8. Click the Done button in the upper right corner of the Manage Questions box.
  9. Click Publish in the upper right hand corner of the screen. Double check the live site to be sure it looks how you want it to appear and that the link is working. (Note: You may have to refresh the live site to see the changes.)




Reorder existing FAQ Questions on my FAQs page


  1. Open the NAC Dashboad.
  2. Click Edit Site in lower left corner.
  3. In the editor, use the Switch Page dropdown in the upper left corner to select the FAQ Page.
  4. Click anywhere on the white FAQ widget box to select it.
  5. Click on the Settings button that appears.
  6. Click on the Manage Questions button in the WIX FAQ settings box that appears.
  7. In the Manage Questions box that appears, hover over the question you want to move. With your mouse over the vertical double row of dots on the far right side of the question (it will change to a four way arrow when you’re in the right spot) click and hold then drag the question up or down until it is in the right location on the list then let go of the mouse. It will drop into that location and stay there.
  8. When done rearranging questions, click the Done button in the upper right corner of the Manage Questions box.
  9. Click Publish in the upper right hand corner of the screen. Double check the live site to be sure it looks how you want it to appear and that the link is working. (Note: You may have to refresh the live site to see the changes.)





Manage Gift Certificates

Add New Gift Certificate


Add New Gift Certificate:

When a user submits data & pays an email will be automatically sent to arts@cityofnewberry.com. This tells you that you need to create a coupon code for that gift certificate.

  1. NAC creates coupon code
      1. You can access Coupons by two different routes: Go to Dashboard Booking Services and Click the “More Actions” button and select “% Create Coupon” – OR – Go to Dashboard Marketing & SEO and click on Coupons.
    1. Select “+ Create New Coupon
    2. Complete the form:
      1. Choose $ Discount option.
      2. Enter a unique Coupon Code Enter a unique Coupon Code (syntax: NACGC-00x where each new gift certificate is one number higher than the last so it is always unique. For DONATED gift certificates add a D at the end so you will know they are not usable in the store for art purchases.)
      3. Enter “Gift Certificate” for Coupon Name
      4. Enter Amount of Gift Certificate
      5. Choose Apply to All Services
      6. Leave blank “Don’t set an end date” selected (unless you want it to expire)
      7. Turn on “Limit the total number of uses for this coupon” and set to 1
    3. Click “Create Coupon
  2. NAC provides Purchaser with Gift Certificate according to the option picked:
    1. Print and sign Gift Certificate and hold for pickup
    2. Email Gift Certificate code and usage instructions to email provided
    3. Print and sign Gift Certificate and mail to address provided




Edit Existing Gift Certificate


Edit Existing Gift Certificate:

  1. You can access Coupons by two different routes: Go to Dashboard Booking Services and Click the “More Actions” button and select “% Create Coupon” – OR – Go to Dashboard Marketing & SEO and click on Coupons.
  2. Locate the appropriate Gift Certificate and click on it to open it.
  3. Change relevant data and click Save
  4. Notify purchaser of changes made to their Gift Certificate (if applicable)




Deactivate (and Reactivate) Existing Gift Certificate


Deactivate (and Reactivate) Existing Gift Certificate:

  1. You can access Coupons by two different routes: Go to Dashboard Booking Services and Click the “More Actions” button and select “% Create Coupon” – OR – Go to Dashboard Marketing & SEO and click on Coupons.
  2. Click on the three dots in the upper right hand corner of the Gift Certificate to be Deactivated (or reactivated) and select Deactivate (or reactivate)
  3. Notify purchaser of changes made to their Gift Certificate (if applicable)




Delete Existing Gift Certificate


Delete Existing Gift Certificate:

  1. You can access Coupons by two different routes: Go to Dashboard Booking Services and Click the “More Actions” button and select “% Create Coupon” – OR – Go to Dashboard Marketing & SEO and click on Coupons.
  2. Click on the three dots in the upper right hand corner of the Gift Certificate to be Deleted and select Delete.
  3. Click the Yes, Delete button (be sure you’re ready – this cannot be undone).
  4. Notify purchaser their gift certificate has been cancelled (if applicable).




Reissue Gift Card for Remaining Balance after partial use


  1. You can access Coupons by two different routes: Go to Dashboard Booking Services and Click the “More Actions” button and select “% Create Coupon” – OR – Go to Dashboard Marketing & SEO and click on Coupons.
  2. Click on Show Expired Coupons to view all coupons that have been used or expired.
  3. Click on the Coupon to be reissued with a balance due.
  4. Change the “Limit the Total number of uses” field from 1 to 2.
  5. Adjust the coupon amount to the new balance remaining amount.
  6. Click the SAVE button. The coupon will reappear under the active coupons listing until it has been used a second time.




Issuing/Using Donated Gift Certificates


When creating a donated gift certificate​: Assign a unique Coupon Code (syntax: NACGC-00x where each new gift certificate is one number higher than the last so it is always unique. For DONATED gift certificates add a D at the end so you will know they are not usable in the store for art purchases.) Gift Certificates with the D ending to their code cannot be used for store purchases. They will work fine for doing online payments for classes.





Scholarship Requests

Handling Scholarship Requests


When a user completes and submits the “Scholarship Request” form a notification email will be automatically sent to arts@cityofnewberry.com. This tells you that you need to review and respond to the application received. An automatic email also goes to the client thanking them for submitting their request and promising NAC will get back to them as soon as possible.

Review Scholarship Request Received:

  1. The data submitted with the request will all be included in the email you receive. From that you should be able to determine whether or not to award the scholarship.
  2. Follow up with them regarding their scholarship award or denial. You can reply to them directly from the email received.
  3. To record the result in the database:
    1. Open the NAC Dashboad.
    2. Click Content Manager at the bottom of the list of options on the left.
    3. Click on the box for Scholarship Requests from the collections shown.
    4. Note (there are TWO versions of every dataset – Live and Sandbox (used for testing). Be sure you are looking at LIVE (shown at the top near the name).
    5. Locate the record for the request received and record the decision or award data under the “Awarded?” data field. You can either do that on the ROW for that record or Open in Form by clicking on the “Open in Form” icon (with two arrows) that shows under “Submission Time” when you have that row selected.
    6. I recommend you sync the Live to Sandbox whenever you make edits to the Live data so that you retain a backup copy.





Volunteer Applications

Handling Volunteer Applications


When a user completes and submits the “Volunteer Application” form a notification email will be automatically sent to arts@cityofnewberry.com. This tells you that you need to review and respond to the application received. An automatic email also goes to the client thanking them for submitting their request and promising NAC will get back to them as soon as possible.

Review Volunteer Application Received:

  1. The data submitted with the application will all be included in the email you receive. From that you should be able to determine whether or not to ‘hire’ the volunteer.
  2. Follow up with them regarding their volunteer application.You can reply to them directly from the email received.
  3. To record the result in the database:
    1. Open the NAC Dashboad.
    2. Click Content Manager at the bottom of the list of options on the left.
    3. Click on the box for Volunteer Applications from the collections shown.
    4. Note (there are TWO versions of every dataset – Live and Sandbox (used for testing). Be sure you are looking at LIVE (shown at the top near the name).
    5. Locate the record for the request received and record whether or not they passed the Background Check in the “Passed Background Check” field and their hire data under the “Hired” field. You can either do that on the ROW for that record or Open in Form by clicking on the “Open in Form” icon (with two arrows) that shows under “Submission Time” when you have that row selected.
    6. I recommend you sync the Live to Sandbox whenever you make edits to the Live data so that you retain a backup copy.





Online Donations

Handling Online Donations Received


When a user completes and submits the “Donation” form a notification email will be automatically sent to arts@cityofnewberry.com. This tells you that you need to review and respond to the donation received. An automatic email also goes to the client thanking them for submitting their donation. No further action is required but a personal follow up is recommended.

Review Online Donation Received:

  1. The data submitted with the application will all be included in the email you receive. From that you should be able to determine what additional follow up you may want to do with the donor. You can reply to them directly from the email received.
  2. Each donor is recorded in the Donor Input Form database which is accessible under Content Manager on your NAC Dashboard. They are also recorded in your Contacts.
  3. To access your Contacts:
    1. Open the NAC Dashboad.
    2. Click Customer Management in the list of options on the left.
    3. Click on Contact List in the list of options on the left.
    4. Locate the donor in your contact list (you can use the search field if needed).
    5. Click to View that contact. Edit if needed.
    6. Click Send Message to email them directly.





Instructor Applications

Handling Instructor Applications/Proposals Received


When a user completes and submits the “Instructor Application” form a notification email will be automatically sent to arts@cityofnewberry.com. This tells you that you need to review and respond to the application received. An automatic email also goes to the client thanking them for submitting their proposal and promising NAC will get back to them as soon as possible.

Review Instructor Application/Proposal Received:

  1. The data submitted with the application will all be included in the email you receive. From that you should be able to determine whether or not to hire the applicant.
  2. Follow up with them regarding their instructor application.You can reply to them directly from the email received.
  3. To record the result in the database:
    1. Open the NAC Dashboad.
    2. Click Content Manager at the bottom of the list of options on the left.
    3. Click on the box for Instructor Applications from the collections shown.
    4. Note (there are TWO versions of every dataset – Live and Sandbox (used for testing). Be sure you are looking at LIVE (shown at the top near the name).
    5. Locate the record for the request received and record whether or not they passed the Background Check in the “Passed Background Check” field and their hire data under the “Hired” field. You can either do that on the ROW for that record or Open in Form by clicking on the “Open in Form” icon (with two arrows) that shows under “Submission Time” when you have that row selected.
    6. I recommend you sync the Live to Sandbox whenever you make edits to the Live data so that you retain a backup copy.





Email Signups

Handling Email Registrations Received


When a user completes and submits the "Email Subscription" form a notification email will be automatically sent to arts@cityofnewberry.com. This tells you that you need to review and respond to the subscription received. An automatic email also goes to the subscriber thanking them for their subscription. At this point you will need to create labels for their areas of interest in your contact list. Once labels have been added, no further action is required until you wish to send an email to subscribers. Note: To prevent being labeled as spam, WIX will automatically 'clean' your subscription list whenever you send new messages. This means that users who have previously subscribed but are no longer opening or interacting with your emails will be relabeled as 'inactive' and no longer receive automated emails. It is not recommended to send automated emails to clients who have been labeled inactive.




Sending Emails to ALL Subscribed Clients


  1. Open the NAC Dashboard.
  2. Click Customer Management in the list of options on the left.
  3. Click on Contact List in the list of options on the left.
  4. Click on the “Filter by”: dropdown and select Email Registration.
  5. Click to put a check box beside all contacts you want to contact (note: the checkbox in the blue header row will select all).
  6. Click on Send Email Campaign to design and send your email from inside WIX – OR – click on MORE ACTIONS then Export Contacts choose By Label and the label you want to send email to, copy the list of emails from the CSV file and paste into your TO field on your email client window so you can send an email your usual way.




Sending an Email to a Single Subscriber


  1. The data submitted with the email subscription will all be included in the email you receive. From that you should be able to determine what additional follow up you may want to do with the subscriber. You can reply to them directly from the email received.
  2. Each subscriber is recorded in the Email Subscription Form database which is accessible under Content Manager on your NAC Dashboard. They are also recorded in your Contacts.
  3. To access your Contacts:
    1. Open the NAC Dashboad.
    2. Click Customer Management in the list of options on the left.
    3. Click on Contact List in the list of options on the left.
    4. Locate the subscriber in your contact list (you can use the search field if needed).
    5. Click to View that contact. Edit if needed.
    6. Click Send Message to email them directly.




Sending Emails to Select Subscribers by Area of Interest


  1. Open the NAC Dashboard.
  2. Click Customer Management in the list of options on the left.
  3. Click on Contact List in the list of options on the left.
  4. Click on the “Filter by”: dropdown and select the Interest Area you want to contact by email.
  5. Click to put a check box beside all contacts you want to contact (note: the checkbox in the blue header row will select all).
  6. Click on Send Email Campaign to design and send your email from inside WIX – OR – click on MORE ACTIONS then Export Contacts choose By Label and the label you want to send email to, copy the list of emails from the CSV file and paste into your TO field on your email client window so you can send an email your usual way.




Create Label in Contacts for Area of Interest


  1. When the email notification about a new subscriber is received, open their Contact Card by clicking on the Respond Now button in the email. It will open the ‘conversation’ with the new client on your NAC dashboard. Click on their name (where it is in bold, near the top) to open their Contact Card on the right side of the screen. About halfway down click ADD to add new labels to this contact. Add a new label for each interest area they selected (viewable in the email registration summary shown on center screen). Doing this will allow you to search by and send email to contacts that have a particular area of interest in the future.





Clients Contacting NAC

Handling Comments/Questions from the Contact Us page


When a user completes and submits the “Contact Us” form a notification email will be automatically sent to arts@cityofnewberry.com. This tells you that you need to review and respond to the message received. An automatic email also goes to the client thanking them for their email and promising NAC will get back to them as soon as possible.

Respond to email contacts received:

Open the notification message you received. It will contain text similar to this:

You can answer the message by either:

  1. Reply to the notification email using your normal email client with your responding message. Wix will redirect your reply back to the client.
  2. Reply to them via the WIX inbox interface by clicking the Respond Now button inside the notification message. The WIX Inbox on your Dashboard will open with the ‘conversation’ with this client window open. Type your reply message into the box at the bottom of the page where it says “Type your message…” and click the Send button. Note: Using this method will retain the full conversation message history between the two of you.





My Dashboard

How to get to NAC Dashboard


You will want to access your Dashboard to manage your bookings, contacts and databases. You can access it at xxxxxxxxxxxxxxxxxxx.





Edit ClayCon Dates

Edit ClayCon dates on Home Page


Editing your page requires use of the WIX editor.

  1. Open the NAC Dashboad.
  2. Click Edit Site in lower left corner.
  3. In the editor, be sure you are on the Home Page (it should come up as the default, select it if needed).
  4. Scroll down until you see the Clay Conference section of the page.
  5. Click on the textbox with the dates to select it.
  6. Click Edit Text button.
  7. Type in the new dates and delete the old dates.
  8. Highlight the YEAR SC ClayCon words click the chain (link) symbol in the text settings box twice so the ‘What do you want to link to box’ appears.
  9. Select Web Address on left and enter in the full URL for the ClayCon website in the field on the right. Set it to open in a new window. (Note: to be sure you have the URL correct I recommend you open the link in another tab in your browser then copy the URL when you are on the correct page, then paste that into the URL field.)
  10. Click Done button.
  11. Click Publish in the upper right hand corner of the screen. Double check the live site to be sure it looks how you want it to appear and that the link is working. (Note: You may have to refresh the live site to see the changes.)





Manage Calendar

Manage Calendar Through Bookings


  1. Add new session:
    1. Open the NAC Dashboard. You can add sessions either through editing the individual class or course booking listing – OR – through the Bookings Calendar.
    2. Once on the Bookings Calendar, either click on the Add Sessions button (upper right) – OR – click on the date/time you want to add the session and select to add a new Class Session or Course Session.
  2. Edit existing session:
    1. Open the NAC Dashboard. Click on an existing session on the calendar. Click on the Edit button. Select either “This Session” to edit this session only (and leave future sessions unchanged) – OR – “All future session” to change this session and all future sessions like it.
    2. Enter all necessary edits and click SAVE.
  3. Delete existing session:
    1. Open the NAC Dashboard. Click on an existing session on the calendar. Click on the Cancel Session button. Select either “This Session” to delete this session only (and leave future sessions unchanged) – OR – “All future session” to delete this session and all future sessions like it.
    2. Click Yes Cancel Session to delete it.




Manage Calendar Through Google Calendar


  1. The Google Calendar serves primarily to give you a viewable calendar that can be published on your site. The only change you can make to your Booking Calendar through Google Calendar is to Block time (e.g., when NAC is closed for the holidays). I recommend you fully manage your bookings calendar through the Bookings Calendar on the NAC Dashboard. If, however, you want to access your Google Calendar directly here’s how:
  2. Login to your Gmail Calendar at: https://calendar.google.com/calendar/u/0/r?tab=rc (login credentials à ID=newberryartscenter@gmail.com, PW=Art$1200)
  3. All the appointments from your Bookings Calendar will be visible. You can add new events on this calendar. Be sure to mark them as BUSY (not Free) under the options on Google Calendar. They will show up as blocked time on your Bookings Calendar. Any Google appointments you create that are marked “Free” (not Busy) will simply not show on your Bookings Calendar.
Note: Any BUSY appointments added through the Google Calendar can only be deleted on the Google Calendar and not from inside the Bookings Calendar.




Invite Instructors to Link their Availability Calendar


You will see this as an option in Bookings. Given how you intend to use the system I do not recommend you attempt to implement this with your instructors.





Website Workflow/Process Guide

CONTACT US

Over the phone or online

ARTS@CityOfNewberry.com

 

(803) 597-1125

Newberry Arts Center

1200 Main Street 

Newberry, SC 29108

Storefront Hours

Tuesday - Friday 10 AM-5 PM  


Stop by and pay us a visit, sign up for a class, or purchase artwork made by our students and teachers!


Copyright Notice

Copyright for all artwork images are retained by the respective artists. No permission is given to use the images for any purpose.

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